Internet and technology have completely revolutionized the way business is being done, whereas even start-ups can barely manage to conduct their affairs without a laptop or a tablet involved. And while all these advancements are exciting, eventually you’ll realize you might be facing a huge threat in your IT information security.
No need to look further to figure out who the potential culprits could be, as you’ll find them within your very organization. Most IT security software had been designed to keep outsiders from your files, but software that would protect you from the inside as well as processes to protect your data has yet to be perfected, which leads us to the point that your weakest security link just might be your people.
Before you start getting suspicious about the people working for you, know that according to studies, 95% of these so-called potential threats are unintentional.
Read on the items below to have a better understanding.
Possible ways IT thieves get to your files:
There are many possible ways hackers and information thieves can get their hands on your confidential files. They are relentless and very resourceful individuals who can find their way around cyberspace no matter how advanced today’s firewalls, network securities, and intrusion detection systems are.
For instance, more and more companies these days allow their staff to use their personal laptops, tablets, or cellular phones for work. It’s more economical, especially if you’re running a start-up and do not have that much financial backing to produce these devices for your employees.
Since these devices are not company-owned, you cannot impose usage restrictions to your staff. They can use them whenever they like, wherever they want, and for whatever reasons they have in mind. However, the problem here is that something as simple as logging into an unsecured WIFI connection, such as at the coffee shop, or your staff unwittingly authorizing an update, can promptly open doors for hackers to breach your security.
Even installing apps like Skype, which is commonly used for virtual meetings and calls, can also be a way for outsiders to find their ways through malware and spyware.
What about the business emails that you send out? According to Vontu’s risk assessment studies, 1 out of 500 of these outbound emails contains information on company data, finances, and other valuable data that you don’t want anyone outside your organization to intercept.
Lack of technical skills of your staff poses risks to your security.
One challenge that small companies in the Philippines face is the lack of technical skills of the business owners themselves to their employees. Until now, there are still many people who jot down important passwords on paper or type them into their cell phones—completely unaware of the risks this poses for the organization.
There are also those who are simply too lazy to learn new technology and insist on saving passwords and files in storages that have questionable security systems. Plus, there are people who give out passwords to their people they trust, providing them access to data that they may not be allowed to see.
Not everything is unintentional.
There are stories of past employees who have given out confidential information of their previous companies to their current employers. If you have employed highly sensitive individuals who tend to hold grudges, then you just might have set yourself up for a problem in security—especially if these people are given access to many of your company’s private files and links.
There are also those employees who are too driven by ambition that they tend to bend rules just to get their foot into the company’s most important files. These individuals are too self-absorbed, making them unmindful of the potential risks that they may be putting their company in.
Training and software solutions.
Bear in mind that today’s available secured network system software are not entirely risk-proof. Educate and train your staff, not only on cyber risks but also on navigating new apps vital for your company to lessen the possibility of being preyed upon by cons and hackers.
You must also perform constant monitoring on how your staff uses your company storages, and how they handle information that can provide access to these storages.
Potentially, a good security system must have the capability to detect security violations committed by your staff and prevent data from being transmitted to unauthorized parties. It must also allow you to extend security restrictions to outsourcing parties and distributors that you do business with.
Until a particular software that meets this requirement has been implemented in your business areas, the best chances for securing your company’s data and information are still in the constant training and educating of your staff.